My name is Lindsay Muers and I offer Strategic HR services to a range of businesses - from small businesses to large corporations!
Following my recent post in the #dodigital Facebook group, it seems that a lot of business owners are struggling with time management. All business owners would agree that there just aren’t enough hours in the day!
Remember, one of the most important things to do when running your business it to build in time for you, your family and your friends, otherwise you may burn out.
Time management can be an issue - we don’t know where to start, we procrastinate over things for too long, we have poor organisational skills, we are easily distracted or we are too busy helping others, so we put ourselves to the back of the list.
Does this sound familiar?
My 5 top tips to help you manage your time effectively are:
1. Emails/Social Media – I don’t know about you but emails and social media seem to have taken over my life lately! I can absolutely see the benefit of them, but in order for them to add value to your day rather than be a distraction I would suggest that you open your email and social media first thing in the morning and then leave them for a good few hours unless you have urgent things to deal with.
This way you will allow yourself time to get to urgent and more important issues. You can always pick back up on them over lunch and again at the end of the day.
Social media can be something you review and add to on an ad-hoc basis. I tend to do this in bed each morning and on the sofa on an evening, not that I am saying that’s the best way for everyone, as you do need down time too!
2. Write a to-do list – It might seem old fashioned, but I personally find if I write down my tasks on a to do list and set a time-limit, I always get things achieved. In fact, ticking things off the list can be very satisfying!
3. Plan your day – It’s always good to have a brief outline of your day so that you can get the most out of your time. I find using my electronic diary allows me to see how best I can utilise my time. I would always say to leave 20% of your day free for those urgent things that always appear unexpectedly.
4. Doing the do - It’s all well and good to plan but you need to do the do if you want to achieve your goals. I think about 75% doing per day should help you get done what you need to.
5. Travel VS. modern technology - Like most of us, I always prefer face-to-face interaction and I think this is essential when you are first meeting someone. However, we all need to get better at using our telephone, Skype, Facetime, etc. so that we can reduce travelling time and add more tasks into the day.
The Eisenhower Matrix uses the following model and has helped me to manage my time and work priorities effectively. Simply decide where the tasks fall into the matrix and organise them in order of importance for completion: